Logistic Arrangements

ABOUT RIO DE JANEIRO

Rio de Janeiro offers a unique mix of culture, nature, and dramatic landscapes, combined with the urban buzz, infrastructure, and connectivity of one of Latin America’s largest metropolises. With approximately 6 million people, Rio de Janeiro is Brazil’s second-largest city and its second-largest economy. Four of the country’s five largest companies are headquartered here. It is an economic hub for the energy sector, media, entertainment, telecoms, pharmaceuticals, IT, and, of course, tourism. The city hosts some of the top universities on the continent and, with more than 570,000 higher education students and around 1,000 startups, it is a hub for innovation and creativity.
Delegates will have the opportunity to visit the city’s iconic landmarks, such as Christ the Redeemer or Sugarloaf Mountain, or indulge in a scenic helicopter flight offering breathtaking views of one of the most dramatic cityscapes in the world. They may visit the historic district of Santa Teresa, take a stroll through the city’s lush Botanical Garden, or visit the Museum of Tomorrow, located at the Olympic Boulevard on the city’s harbor front. Alternatively, they may choose to join the locals at one of Rio de Janeiro’s numerous beaches, whether it be Copacabana, Ipanema, or Leblon, experiencing the Carioca way of life firsthand.

VISA APPLICATION

To enter the country, you will need a valid passport. For foreigners from Mercosur countries, identity documents are accepted in addition to the passport.

For more information on visa requirements and application procedure, you may refer to the link here: Obter visto para viajar ao Brasil (www.gov.br). Please, check whether you need a visa to travel to Brazil.

If a delegate requires a visa, please obtain the visa on your own, at your own expense.

 

TRANSPORTATION

Airport-hotel-airport transportation will be provided to all delegates by the event organizers during the event dates. Further notice on the transportation exact days and schedule will be uploaded prior to the conference. 

TRAVEL TIPS

  • Take with you your identification documents, with personal contact information, blood type, if you have any illness such as allergies, diabetes or others that require particular attention.
  • Before traveling, consult your doctor for an evaluation, especially if you have a pre-existing illness.
  • Avoid traveling if you have any acute infectious disease or if you have a fever.
  • Take the medicines you will need in their original packaging, with the respective medical prescriptions.
  • Consider the possibility of taking out private international health insurance

AIRPORTS

1. Galeão International Airport (GIG)

Add: Av. Vinte de Janeiro, s/nº - Ilha do Governador, Rio de Janeiro – RJ

Galeão International Airport, officially known as Rio de Janeiro-Antonio Carlos Jobim International Airport (IATA: GIG), is located on Governador Island, approximately 20 kilometers north of downtown Rio de Janeiro. Named after the famous Brazilian musician Antonio Carlos Jobim, the airport serves as a major gateway to the city and the country.

Traveling from Galeão International Airport to city center is easy because there are plenty of transportation options to choose from:

TAXI
This is the most convenient way to transfer from the Airport to Riocentro Convention & Event Center. The taxis stand is right at the Airport and serving 24/7.

After getting your luggage, go to the floor zero, door B, you can get a taxi here. There are many companies for you to choose from. Here are some popular taxi companies Transcoopass, Coopertramo, Transcootur, Coopatur.

Price: about 30/40 USD/car/way to get to Riocentro Convention & Event Center

Tips: Before boarding any car, you should ask the package price from the Airport to your booked hotel. The price will be higher if you pay following the taxi’s meter.

APP CAR – UBER
Rio de Janeiro airports have specific waiting areas for people using the Uber app. The exact location will appear in the app. Once your travel request has been accepted, select the terminal and door in the app where the driver-partner should meet you.

2. Santos Dumont Airport (SDU)

Add: Praça Sem. Salgado Filho, s/n – Centro, Rio de Janeiro – RJ

Santos Dumont Airport, located in Rio de Janeiro, Brazil, is one of the country's major domestic airports. Situated just 2 kilometers from downtown Rio, it offers convenient access to the city's central business district and popular tourist attractions. The airport is named after the Brazilian aviation pioneer Alberto Santos-Dumont.

Traveling from Santos Dumont Airport to city center is easy because there are plenty of transportation options to choose from:

TAXI
This is the most convenient way to transfer from the Airport to Riocentro Convention & Event Center . The taxis stand is right at the Airport and serving 24/7.

At Santos Dumont Airport getting a taxi is a straightforward process. Upon exiting the baggage claim area, follow the signs for ground transportation. The designated taxi stands are located just outside the main terminal building.

As you leave the terminal, you will see clearly marked taxi ranks where licensed taxis are readily available. These stands are operated by reliable taxi companies, ensuring a safe and comfortable ride to your destination.

Price: about 30/40 USD/car/way to get to Riocentro Convention & Event Center

Tips: Before boarding any car, you should ask the package price from the Airport to your booked hotel. The price will be higher if you pay following the taxi’s meter.

APP CAR – UBER
Rio de Janeiro airports have specific waiting areas for people using the Uber app. The exact location will appear in the app. Once your travel request has been accepted, select the terminal and door in the app where the driver-partner should meet you.

DRESS CODE AND OTHER ESSENTIALS

The dress code for the conference and social events is smart casual.

OTHER USEFUL INFORMATION

Weather

November is a hot month, with an average temperature of 26 degrees. The rains may be more frequent, but they do not last all day. Therefore, it is recommended that participants dress casually and bring essential items such as sunscreen, sunglasses, umbrella, and light clothing to have the best experience.

Language:

Portuguese is the official language. English is widely understood and spoken at airports, hotels, restaurants, and shopping malls in Rio de Janeiro.

Local time:

Rio de Janeiro is three (3) hours behind of Greenwich Mean Time (GMT - 3)

Voltage and electrical outlets:

The standard voltage in Rio de Janeiro is 110V, but most hotels also have 220V sockets available. Recently, a unique three-pin format that is incompatible with almost all other standards was adopted as a standard for sockets. It is recommended to bring your own appropriate adaptor for your chargers and electrical gadgets for convenience.

Currency and banks:

Shops and restaurants in Rio de Janeiro only accept the Real as currency. We recommend carrying out the exchange at banks or official exchange offices. Credit cards are widely accepted. ATMs are available in various locations such as banks, hotels, and shopping malls. As of 15 May 2024, the exchange rate for 1 US Dollar (US$) is 5,11 Real.

Vaccine

In Brazil, there is no mandatory proof of vaccination to enter the country, however there is a recommendation that foreign tourists come with a complete vaccination schedule for diphtheria, tetanus, polio, and measles, in accordance with the recommendations in the country of origin. Check here the recommendation: Vacina para Viajantes / Viagens Internacionais — Ministério da Saúde (www.gov.br)

Emergency telephone numbers:

  Telephone Number
Police 190
Emergency Mobile Care Service (SAMU) 192
Fire Department 193